Minutes of the Annual General Meeting 07.05.10
Present: Martin, Tom, Tony, Geoff, Nikki, Peter, HaroldApologies: Malcolm, Victoria
Minutes of 12th March: Approved
Matters Arising: Dialogue Advert. Martin agreed to arrange it.
Action -Martin
Finances: Peter reported that we now have £23,663.33 with MSM paid. Tony asked if there are any outstanding accounts to be settled. Martin mentioned that he had paid for the Kapersky anti-virus programmes for the IT Suite and for the A3 scanner but had not charged them to the DHT account as the MSM bill had not been paid. Agreed that Martin hand the invoices for these to Peter asap.
Action Martin
Peter reported on an estimate of the outgoings of the Trust which comes to over £7000 pa. The importance of obtaining revenue costs was stressed by all present. Peter asked that a future Trust meeting allocated half the Agenda to this discussion
Action Agenda
Peter spoke about the bank accounts and Martin reported he had spoken to 3 different banks, Shepshed BS, Barclays and Lloyds. Peter offered to research costings.
Action Peter
Martin reported that he has received a second cheque from Shepshed Building Society. This is for £299 and reflects a percentage of the interest which Shepshed receives from investors who record with Shepshed their wish to be associated with Diseworth Heritage Centre. Tony suggested a poster advertising Shepshed Building Society for investment. Martin reported that HLF have paid the final amount to the Trust with no difficulties and MSM were paid in time.
Martin commented on a letter received from Pat Whitchurch regarding the work done by MSM on his drive next door to the Heritage Centre. It accompanied a bill from MSM to Pat Whitchurch for over £2000 for work to his drive which had not been commissioned by the Trust. Tony gave his recollections of the events and the work which was done. Agreed that Martin drafts a letter which will be distributed to trustees prior to being sent to the Whitchurches which will mention the recorded messages the trust has in regard to the drive.
Action Martin
Awards and Applications Nikki reported on the latest invitation to apply, this time to Biffaward. Agreed she should go ahead and Tom offered to help with the glossy photographs
Action Nikki, Tom
Accident & Emergency planning Discussed by trustees and agreed the team should go ahead with the basic work required. Tony asked that a keypad security key be fitted outside the Heritage Centre for use by trustees.
Action Martin Nikki, Geoff
Accredition Nikki reported on the offer of a senior member of LCC to help with the accreditation of the museum with the 2 history societies. Agreed she should go ahead
Action Nikki
Trustee Declarations Martin handed these out and asked that anyone not having completed one please do so.
A.O.B. Martin on the Pinnacle Safety Lock and the £200 cost for the safety check. He had cancelled the agreement as the lock had not been used. This was agreed.
Trustees asked that a letter be sent to David Cherry thanking him for the sterling work achieved in the Sanctuary Garden
Action Martin
Colin to be asked if the Explorer Scouts would come and trim the headstones
Action Nikki
Date & Time of next meeting – 26th June 2010 8.0pm, Diseworth Heritage Centre